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Sometimes our undergraduates do travel on a Fellowship award or are sent by a lab to a conference or to represent a student organization in the summer...

Like Tulane, we have a mandated program. It has worked well and we are so fortunate that we have support from leadership. During the onset of the pan...

30% at Vanderbilt Audit rules apply to additional expense reports to include 60 day rule, keywords and miscellaneous expenses.

we fund an account on a monthly basis but the Athletics Business Office is the one who handles the recon. they look ahead to see what is expended disb...

We pay our student athletes via Zelle - it is an incredibly smooth and seamless process and has made this process so much easier for everyone from AP ...

Vanderbilt uses World Travel Service (a BCD Travel affiliate) based in Knoxville, Tenn for university travel. We have a mandated program and have been...

Hi Emily, we also do this at VU - we secret shop the TMC - we being our internal travel/expense/payment card team. We also call the TMC to see wha...

At Vanderbilt, Original receipt documentation for all expenses equal to or greater than $75 is required in line with IRS requirements *unless traveler...

HI Sally, We use the legal name only - they can put preferred name in the nickname field. However, I feel switching it back and forth leaves too much...

We allow purchase on payment card when it university sponsored travel and the student doesn't have the financial means to pay out of pocket for reimbu...

@RebeccaSpanos and @SallyParsons - thank you so much - this is incredibly helpful information.

At Vanderbilt, our teams are split between Travel and Expense/Payment Cards. However, we work extremely close together (e.g. know each others process...

Hi Amanda, I would be happy to share our surveys that we send to travelers and give you the history of how we went to a mandated program from a decen...