UNC-CH has a number of different processes in place, depending on the traveler type. They're listed on our Global Office site: https://global.unc.edu/travel-global-operations/travel-policies/

Rebecca, thanks for sharing. The information provided is extremely useful. Thanks again! Karla

We defined essential and non-essential you can find the definitions at https://pext.pitt.edu/covid-19-guidance-for-travelers-travel-arrangers/
We just launched pre-approval in Concur last week in request. The levels for approval are also outlined in the link I shared.

This is awesome! Thanks Emily. Looks like a lot of good collaboration across campus.

We opted to not define 'Essential' travel, and instead create a request process for those that feel that their trips is essential. It is a form that the traveler or travel arranger (if requesting guest travel - someone coming to campus) needs to complete, then get approvals from their supervisor and division head. I can share the form with anyone who would like it - finleyg@gonzaga.edu. It is currently posted on our intranet site, along with the following directions:

Essential air travel request form and process
Exceptions to the travel suspension can be made when there are compelling reasons that support the University's mission.
Prior to committing funds or booking travel, all travelers must first obtain full approval. To gain this approval, follow the process below:
1. Complete first page of the COVID-19 Essential Air Travel Request FORM
- include signatures from your Direct Supervisor and Division Head (Dean or Associate Provost or Vice Provost or Vice President or Sr. Vice President)
- signatures can not be delegated to proxies

2. Email the completed form to the Zags Travel & Expense Office
- we will route it through the review/approval process on the second page of the form

3. Requests will be reviewed by the Finance Office and Risk Management (at a minimum)

4. When the Travel Request is approved, you will be notified by the Zags Travel & Expense Office who will work with you and Anthony Travel on airfare reservations
- The Zags Travel & Expense Office must oversee all approved travel requests and communicate to Anthony Travel who will work to ensure the travel is ticketed utilizing some form of airline credit that resulted from COVID-19 cancellations

Additionally, (thanks to Laney Armstrong) we added a pop up to Concur so that when employees log into Concur, they have to hit Ok on the pop up to move forward. The pop up reads as follows:

PLEASE READ:

All non-essential international and domestic travel for faculty, staff, students and incoming guests is restricted until further notice.

Exceptions to the travel restriction can be made when there are compelling reasons that support the University's mission. Prior to committing funds or booking travel, trips must be approved at a department/division level and reviewed for both health/safety and finance considerations. Click the link below to learn more about the approval process and for directions on how to submit an essential air travel request. All air travel must be booked through Anthony Travel by contacting Geneva Finley at finleyg@gonzaga or x5616.

Essential air travel request form and process (this is a link to our intranet page)