Hello,

At UMD, if they telework and need to come to their designated work station, that is a personal cost to them.

Thanks,
Pamela McNally
Asst. Director of Travel & Card Services
University of Maryland

Hi,

At Caltech, employees on a telework schedule that need to come into the office are not getting reimbursed for any travel costs.

Thank you,
Muriel

Hi - The CSU (California State University) system considers it personal cost to the employee. There are no reimbursements cost for travel

UCAR provides $3,700 per year for travel expenses for fully remote employees (living farther than 150 miles from HQ) to visit a UCAR facility. This is for one trip of up to five business days, but supervisors have flexibility to approve more as needed. Exceptions to exceed these amounts may be requested. Considerations for reasonableness, business need, and funding are entrusted to the division directors.

Hi-University of Pittsburgh considers it a personal cost to the employee as well. No reimbursements

Hi- Houston Community College does not reimburse mileage for traveling to their assigned office. Since our mileage procedures did not change when we started working remotely in 2020, we do not allow reporting from home to point of duty or when traveling to their assigned office. Therefore, 8-5 M-F mileage reports must be from their designated office even if they are working from home. The only exception is when traveling to conduct HCC business after hours or on weekends, then the employee can start and end from their home/residence.

At the University of California, this is still under discussion. Until then, at least at our campus, UC Berkeley, the basis for determining whether travel to the campus is reimbursable or not is determined by whether the employee working remotely is doing so for their own personal convenience or because they are required to be working remotely due to an aspect of their work responsibilities. So, for example, someone who is a fundraiser, may need to be located within a region that is their designated area. Or someone who works in government affairs could be located in Washington DC, or near the state capital. But for the majority of University employees, they work from the location that is a convenience to them, but has nothing to do with their work needs. If that is the case, then their travel to campus is not reimbursed. This also goes into whether your University has accountable plan status for their reimbursements. If so, you don't want to be reimbursing for something that the IRS may consider to be a commute expense, unless you record it as taxable income. But as I stated, the University of California is trying to determine if there is a little more nuance to this that could be applied and if so, we may revise our current approach.