The University of Alaska Fairbanks performs 100% audit of expense reports and our average turnaround time is 3-5 business days. We have two processors, one who performs this work full time and one who backs them up and performs audits part time.

William & Mary also performs 100% audit of expense reports and our average turnaround time is also 3-5 business days.

Pace University also performs 100% audit of expense reports and our average is the same, 3-5 business days.

Please provide the number of expense reports that you are able to audit within 3 to 5 days.

On average, roughly 200 reports per week.

We audit 100% of our Expesne Reports at RISD. Most are done same day.
We audit 25% of our P-Card Transactions

N.C. A&T audits 100% of expense reports against the University Travel Policy and we audit between 150-175 per week.

I process audits full time and one other processor who commits 60 percent of her time to processing audits and 40 percent to establishing new allocations and new personnel in Chrome River.

Our turnaround time is consistent with our two check runs per week, so a 3-5 business day turnaround time dependent on priority of reports.

For Amanda Lash: you have one person who audits 200 reports per week? Do your travelers/campus utilize a software solution for expense report submission, audit and payment? If so, what do you use? If not, can your staff person teach me their wizardry to get through 200/week?

Here at Gonzaga we process about 225 expense reports a week through 1.5 FTEs. We review 100% of our reports but we do utilize an audit tool (AppZen) that reads for specific audit rules to determine if there are any high risk transactions that need closer review prior to entering the approval workflow. Once in Accounting Review we process between 1-3 business days and pay out twice weekly to align with our check-runs.

At the University of Washington, we do a risk based analysis and do a 100% review of those that meet the criteria of risk we have established. We process around 30,000 expense reports a year. Of those, there is 100-150 a week that fall into the high risk category. We also do 100% audit on our non-employee travel, which go through a separate module than our employee travel, of which we get an average of 250 per week.

100% audit on high risk expense reports = 100-150 a week 2-3 day turnaround by 2 full time employees
100% audit of non employee travel = an average of 250 a week with a 2-3 day turnaround by the same 2 full time employees

@Joseph, we have 1.5 FTE processing this volume. Previously, a single person managed this workload but our travel volumes have been steadily increasing over the past 3 years. We utilize Concur and both of our processors have 15+ years of travel, expense and University of Alaska experience which makes a huge impact.

We are looking at audit tools such as Oversight to expand the processors capacity and allow them to focus attention on other priorities.

Feel free to reach out to our auditors with questions. We have developed some guides and template language to use for corrections that help with audits but they may be able to offer some additional insights. @MichaelSzidloski and @WendyWood

@Amanda - thank you for all that. utilizing concur is what I was looking for.

Cheers

Sure thing! When we processed this volume on paper, 1-2 employees were conducting audits and reimbursements could take in excess of 30 days so Concur has been a game changer for us in that regard.

@Amanda - I have no doubt it is a game changer, I would be happy with any software solution that simplifies the process, hoping to get my hands on Emburse/Chrome River or something similar someday *insert praying hands emoji*