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Best Booking Tool for Non-Employees

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Alison Angermeier
(@aangermeier2)
Posts: 2
Active Member
Topic starter
 

Hi! ISU is starting to run into problems with booking lodging for non-employees. Currently we use Egencia and that allows employees to direct bill their lodging and airfare expenses but it's not very user friendly when it comes to booking for a non-employee such as a student or speaker. We use Altour/Concur for airfare and that works great for guest booking but we don't use their hotel option because they can't use our credit card on file to direct bill lodging. We are curious to know what travel booking site other universities are using and if any of them allow / are user friendly when booking for a non-employee. Any and all information is appreciated! Thank you!

 
Posted : 29/02/2024 2:41 am
David Jay
(@davidjay1)
Posts: 9
Active Member
 

Guest trvael is difficult to manage. Whe n we have guests come to campus, the departments typcally arrange the stay with one of our local partner hotels and complete a payment autorization form with the hotel for the stay. That allows for the room charges to be billed to a college card. You can also do a pre-paid booking in egencia, but there are a lote of risks with that since they are typically not cancellable.

 
Posted : 12/03/2024 6:08 am
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