That problem is solved for us in statute in Florida. Travelers are entitled to a meal allowance for allowable meals ($6/breakfast, $11/lunch, $19/dinner).

Rutgers uses the GSA per diem rates which vary by destination city.

WWU reimburses by GSA per diem rates (preferred) or actual meal costs up to per diem amount, receipt required. Some departments or travelers only claim actual amounts when they're trying to save costs since it's usually less than per diem.

We reimburse by GSA per diem rates or actual meal costs (preferred method for p-card users) up to per diem amount. Receipts required for expenses over $24.99.

We reimburse actual meal expense UP TO the GSA without any sort of substantiation required. Some accounts/depts allow their employees to go over, but any amount over must be substantiated through a receipt or an imported travel card charge onto their Concur expense report.

We do a per diem that is based on federal guidelines and changes depending on the city and the meal. We also do a day trip meal per diem of $15.00 for anything trip that doesn't involve an overnight stay.

We at UAH reimburse actual meal expense for international travel and use a standard rate for out of state travel within the country: $15 breakfast, $20 lunch and $25 dinner. We allow the amounts to vary as long as they average $60 a day. For in state travel we reimburse per diem rates based on how long travel is but no actual meal expense.

Domestically, we reimburse actual meal cost up to $46.00. Certain departments may require receipts, but generally no receipts are required. Internationally, we allow up to the GSA rate.

We have pre-determined rates for in-state, out-of-state, and international destinations. Feel free to checkout our Per Diem info page: Per Diem.

Here at the University of Colorado we use GSA per diem for M&IE; departments do have the option to be more restrictive and can elect to pay actuals.

At the University of Connecticut we use the GSA rates. Departments can be more strict if they want and use reduced rates. We are discussing with our Provost office about using reduced per diem rates when trips are over a certain number of days as a potential option.

At Eastern Michigan we use GSA per diems and it's built into our Concur software. We also have some depts who do reduce the per diems to a flat rate reimbursement.

We are reevaluating our per diem reimbursement. Currently, we use the GSA rate minus the $5 incidental increment. For those using GSA, do you remove for incidentals and allow them to be reimbursed at actual cost?

Hello Anne,
The University of Washington does not break out the $5 as an incidental increment. We add it into the B, L, and D breakout.
We take the total allowable meal per diem allowed per day for the location being traveled to including the $5 and break out the B, L, and D by the allowable percentage per meal. 24% for breakfast, 28% for lunch, and 48% for dinner.

Teresa