At UConn we allow cash advances for travel for faculty/staff. We have a policy that they are eligible for up to 75% of their estimated expenses excluding any expenses that could be directly paid for by the University such as airfare/car rental/hotel using an employees Travel Card. The minimum we would issue an advance for would be $500 otherwise we would ask the faculty/staff pay out of pocket. Students follow the same policy but we allow some discretion if there are any financial hardships for the student. For group travel for Athletics we issued prepaid bank cards with a preloaded amount that the team can use. Hope that helps!

At USD we restrict Cash Advance heavily. We primarily allow a Cash Advance for International Meal Per Diem through Concur Request. We also allow for Athletics through this method but are transitioning to US Bank Prepaid Cards for student athlete meal per diems.

Travel advances are done for $100 and over for faculty and staff, we do advance per diem if there is a hardship. Also, the employee does pay for the expenses upfront and then we process the advance as long as the travel/conference is taking place two weeks out. If students are traveling on university business someone from the respective department uses a department card to book their travel or it is booked through an agency.

At Caltech we allow cash advances to be taken to cover business expenses for our employees (faculty/staff) and students. We also try to limit the amount of cash taken to meals, tips, taxis and other incidental out of pocket expenses where a P-Card or credit card is not available as a payment option.

Cash Advance minimum is $500 and must meet certain requirements, found here: https://www.cu.edu/psc/procedures/cash-advances

Only employees are eligible for a cash advance and are issued in Concur, once the employee is set up for cash advance, and must be reconciled within 30 days of trip conclusion. We oversee cash advance as part of our travel program.

MSU does provide cash advances based on eligiability (see below) and charge a $15 processing fee to requesting unit per advance.

Specifically for MSU business travel outside the United States or Chief of Parties traveling domestically or internationally with non-MSU employees or student groups.Travel
Travel Advances are available, on an exception basis, to MSU employees traveling domestically who are newly employed by the University or can demonstrate financial hardship. A letter to either affect must be written and signed by one of the following: Provost, Vice President, Dean, Director, Chair, including Assistant and Associate positions, or at the College/MAU level - Budget Officer, Chief of Staff or CFO. This may not be delegated. This letter must be imaged and attached with a Cash Advance Form (CAF) to an Internal Billing (IB) at the time of initiation in order to receive the advance.
Undergraduate students on approved travel are not eligible for travel advances. An exception is made when a faculty or staff member is willing to be responsible for the advance. The student must be registered for the current semester. Once the CAF and IB have been routed and approved, the advance will be issued electronically to the faculty or staff member.
Non–Michigan State University personnel (visiting professors, retirees, visiting research associates, community volunteers, etc.) on approved MSU business travel are eligible for advances.
Independent contractors conducting business with Michigan State University are not eligible for travel advances.
Graduate students are eligible for travel advances. The student must be registered for the current semester and the travel should be completed before the end of the semester.

UNC-Chapel Hill does allow for Travel Advances but we are hoping to limit the volume with the implementation of our new T&E Card. We do not issue advances for airfare (as those can be paid on a Ghost Card) or registrations (as those can be paid on a P-Card). If an employee has a T&E Card, they would only be eligible for an advance if they were traveling to a cash-heavy society where they're not able to use their card. For employees that don't qualify for a T&E Card, we allow for advances for known expenses like lodging and per diems. We also allow advances for students but try to steer as much spend to the P-Card for student travel as possible.

Eastern Michigan University Cash Advance Policy....Travel advances will only be issued for Group/Team Travel and International Travel where the use of the University designated Payment Card is not practical or allowable. Cash Advances will not be issued for under $200.00. Cash Advances will be declined if the Requestor has outstanding Payment Card transactions or if the Payment Card is currently suspended. Requests are processed via a Cash Advance Request Form that must be approved by the requestors Reporting Authority for the Fund/Org being used along with a clearly defined budget outlining the request. Travel advances will be issued per trip and all receipts and/or money must be returned to Accounts Payable within 7 days of return. Cash Advance funds should not be used for Chartered Buses, Airline/Train tickets, Hotel Stays, Per Diems or Mileage. In most cases, these can be paid for by Pcard or directly to the vendor. A second cash advance will NOT be granted until the previous cash advance has been settled in full with Accounts Payable.

Hello,
Ithaca College is looking at options to implement approved Cash Advances. What are other colleges using (prepaid bank cards?) We are looking for suggestions on something that will integrate with Oracle Finance Cloud.

Univ of Utah processes cash advances through Concur Request. We are highly recommending people to use their TCards instead of cash advances though. We recently released TCards to campus.

University of Connecticut uses travel cards as much as we can. We only issue advances for very specific and unique scenarios where a credit card cannot be used which we issue through Concur request. We introduced the travel cards a few years ago and they have been very successful.

University of Southern Indiana uses travel cards. Cash advances may be provided to faculty/staff if they are traveling with students and if the expense cannot be paid with a card, for example group Per Diem allowance. Like UCONN, we implemented travel cards a few years ago and the program is very successful.