I recently used points to refund unused tickets for guests about to expire. I'm also moving to a "use it or lose it" policy, but trying to figure out how to charge budgets if we use these credits (lost by other departments) as first come first serve. We do not have a central airfare payment card. I don't want people double dipping into budgets when they don't pay for the airfare, they will schedule additional trips to use the budget as you well know. For the UATP consolidation from the pandemic, we manually entered the charges in their Expense as a new form of payment, forcing them to reconcile the charges to their budget. This is likely not a practice our AP department wants to continue, but I'm planning to ask. I have another large chunk of unused tickets (600) that we are validating right now. Some airlines are giving us the option to add the credits to a UATP again, some with a $100 fee and some with no fee. Of course we are asking for refunds first, might consider paying a small fee for that, but not sure if they will agree.

The UATP program we implemented for the pandemic credits has been very successful and we only have 20% left to use.